Humboldt-Universität zu Berlin - International Office

Erasmus semester chronology 

• Formalities before Going Abroad
  After a successful application students need to take care of a few things before starting the semester abroad.
  
  1. Nomination
  After students receive an Erasmus+ exchange slot we will offically nominate them at the respective partner university. Students will receive further information via e-mail from the partner univeristy on how to apply there directly. The application at the partner univeristy is formally required and in most cases students get accepted.
  
  Recommendation: Look at the website of the partner university to see if they have any specific study/application requirements (e.g. additional language requirements).
  
  2. Grant Agreement
  The Grant Agreement (Swiss Mobility Agreement for Switzerland) is the Erasmus+ agreement between the student and HU Berlin. It is the contract for the scolarship and payment. The document needs to be signed and sent to the International Office of the Faculty. We will be in touch with students and send the form.
  
  3. EU Language Test
  Erasmus+ students have to take an additional online language test (OLS) before going abroad. The test is initiated by the EU to compare students' language skills before and after their stay abroad. The language tested concerns the main course language during the exchange semester. Students receive an invitation for the test via e-mail. The login information is also valid for the second test at the end of the Erasmus stay.
  
  4. Learning Agreement
  During the study period abroad students should attend courses totalling 25 - 30 ECTS. The Learning Agreement makes sure that courses can be recognized at HU Berlin. The Learning Agreement will be signed by the student, the Erasmus+ coordinator of the department and the Erasmus+ coordinator of the partner university. The Learning Agreement can be changed during the stay if courses change. 
• Information Before Going Abroad
  1. Language Course
  For the Erasmus+ application a proof of language proficiency of B2 is neccessary. The HU Language Centre (Spachenzentrum) offers a variety of courses and language tests (when only a proof of language proficiency is needed). To refresh some language skills there are also several other options like courses at the Berliner Volkshochschule or intensive classes at the partner univeristy before the semester start.
  
  2. Break Semester ("Urlaubssemester")
  During the semester abroad you can apply to be put on official leave of absence. But you still have to make sure to stay enrolled at HU Berlin. ("Rückmeldung")
  
  The leave of absence counts for the whole semester including the semester break. During the leave the semester is not counted as "Fachsemester". During the time students cannot attend classes at HU. Exams can only be written for classes the student has visited before the leave. This includes field trips, excursions and internships. 
  
  HU Berlin can refund the semester ticket even without official leave if students can prove that they are not in Berlin. The refunding is done by the Studierendenwerk. The application for the leave can be sent to the matriculation office.
  
  3. Further details to be taken care of:
  
  - bank accound abroad/credit card
  - health insurance
  - accomondation
• Arriving at Partner University
  1. Enrolment at partner university and confirmation of registration
  Before the study period starts the student has to enrol at the partner university. The partner university will inform the student about the neccessary steps. Please be aware that there might me a deadline for the enrolment at the partner university.
  
  Additionally, the partner university has to sign the "Confirmation of Registration" for the student on the day of the arrival (or shortly after). Cornelia Marx (cornelia.marx@hu-berlin.de) from the International Department of HU needs this signed document as the funding is bound to the Confirmation of Registration.
  
  2. Changes for the Learning Agreement
  The Learning Agreement can be changed if neccessary. This can be the case if classes at the partner university are not available or overlapping. The signed and changed agreement can be sent to mnfinter@hu-berlin.de. 
• Before Going Home
  The partner university has to sign the "Confirmation of Student Stay Abroad" at the end of the study period. The confirmation can be forwarded to Cornelia Marx (cornelia.marx@hu-berlin.de) and mnfinter@hu-berlin.de up to three weeks after the end of the stay.
   
• Other Possibilities (Extension, Internships)
  1. Extension
  If students want to extend their Erasmus stay for another semester please contact the International Office of the Faculty (mnfinter@hu-berlin.de) to discuss the possibility of an extension. To add the summer semester as second semester abroad is often quite easy. To add a winter semester after a summer semester abroad is not possible without a new application.
  
  If the Erasmus coordinator of the faculty agrees, a request for extension is officially submitted.
  
  2. Internship
  The stay abroad can be combinded with an internship. More information regarding internships are available at the webside of the Abteilung Internationales.
• Back at the Home University (final documents)
  1. Second Language Test
  Students can use the login information from the first language test and submit the second one. This needs to be done within three weeks after the stay abroad has ended. There will be no additional invitation via email. The second OLS language test is requested for the second payment.
  
  2. Confirmation of Student Stay Abroad
  Students can send the previously signed "Confirmation of Student Stay Abroad" to Cornelia Marx (cornelia.marx@hu-berlin.de) and the International Office of the faculty. The scholarship will be calculated to the day. The confirmation is important in order to receive the second payment.
  
  3. Transcript of Records and Recognition of Courses
  Students receive a "Transcript of Records" from the partner university which officially states all the passed classes and grades. With this document the student can submit a request for recognition ("Antrag auf Anrechnung/Anerkennung") to the examination board ("Prüfungsausschuss") of the department. The form which can be submitted to the examination board is page 6 in the Learning Agreement or the separate document "Anerkennungsnachweis".
  
  3a) Please send the "Transcript of Records" plus additional accomplishments (language courses) to the International Office of the faculty (Büro für Internationales Studieren).
  
  3b) Please send the "Transcript of Records" and the "Anerkennungsnachweis" to the Head of your examination board ("Prüfungsausschuss") - adding the Learning Agreement.
  Geography students please note a different procedure: A mandatory consultation through the examination board is necessary before you request the recognition of your courses. After that you hand in the request form at the examination office of the Geography Department.
  
  
  3c) The completely signed document for the course recognition should be sent to the International Office of the faculty. In some cases the examination board forwards the signed "recongnition document" directly to the Internatonal Office of the faculty.
  
  4. Alumni Experience Report
  All Erasmus students write an HU alumnie report and send it to the International Office of the faculty. This report shall help future Erasmus+ generations to prepare for their study stay abroad and help them to choose a fitting partner univerity.
  There is also a small online survey from the EU. Students will receive an e-mail invitation for this survey.