At the End
- Exam Registration and Exams
- Signed SprachLit CC + Exam Statement and Transcript of Records
- Learning Agreement "After" and Certificate of Departure
1. Exam Registration and Exams
Deadlines for Winter Semester 2024/25
- Exam Registration Period: January 6 - January 21, 2025
- Exam Period: February 10 - March 1, 2025
For students who stay at HU for a whole year (WiSe 24/25 + SoSe 25) there might also be the option for a second exam period. But it is only possible, if the lecturer/examiner is still available. Please ask the lecturer/examiner from WiSe beforehand if the second exam period is possible!
- Second Exam Registration Period: March 15 - March 25, 2025
- Second Exam Period: April 7 - April 12, 2025
If you only stay for the WiSe 24/25 at HU it is not possible for you to choose the second exam period, since the exams will be after the WiSe is already over.
How to register for exams?
If you are completing entire modules and need a final module exam (MAP) and grade for them, you must register for the exams online on AGNES during the registration period. Please note that registering for a class is not an automatic registration for the exam. Exam registration is mandatory in order to take an exam and receive a grade!
The exam registration information below applies only to the Faculty of Language, Literature and Humanities! If you are taking modules at another faculty and want to take an exam there, please inform yourself regarding their registration procedure and deadlines.
Step-by-Step Guide: Exam Registration
- Use your SprachLit CC to check if you are completing entire modules and need to take exams. There you will also find the exam type. Then ask your lecturer in which of the classes in the module the MAP will take place. Please note that you only have to take one exam per module. This means that you do not have to take an exam in every single class.
- Written and oral exam usually consist of topics from all/most of the courses of a module, for example VL + SE.
- For Take-Home-Exams it can be different. The exam can be from one or more classes of the module.
- For term papers you can usually choose in which of the module's seminars you want to write them (if there are several seminars in the module). Please also talk to your instructors so they can approve your term paper topic etc.
- Make sure you have your TAN list (security numbers) as you will need a TAN code to register for each exam.
- If you do not have a TAN list, please contact the Incoming Team (exchange-students@hu-berlin.de) or go to their office hours.
- Once you have checked all of this, please follow these instructions to register for your MAPs during the above registration period. It is best to do this as early as possible in case there are any problems. Please note that you also have to register for term papers online on AGNES. Your lecturer will tell you the deadline and the requirements.
In case of problems (e.g. if you cannot find the exam, you do not have your TAN list) please write to the responsible exam office in time before the end of the registration period, so that they can register you manually as an exception. Please write in the e-mail that you are an Erasmus student and include the following information: your matriculation number, course of study, title of class and number, lecturer(s), type of examination, date of examination. Here you can find the e-mail addresses of the examination offices. Please note that Birgit Trettin is responsible for all Erasmus students from the BA and MA programs German, German Literature, German and Historical Linguistics, Linguistics!
If the deadline of the registration period has passed, we unfortunately cannot help you anymore and you will have to take the exam in the second examination period.
Exam Deregistration
If you are unable to take the exam, you can deregister from the exam online until one week before the exam date (deregistration is also explained in the instructions above).
A no-show for a registered exam will unfortunately be counted as a fail.
Please also let us know if you deregister from an exam or do not take it (even though you are registered). If it is until March 1st, 2025, please make the changes yourself on your SprachLit CC and Exam Statement. If it is after uploading those documents, please let us know via email.
► For students who stay one year: If you do not pass the exam the first time, you can maybe register for the second exam time (see dates above).
Failed Exams
If you fail an exam, the failed exam will show up on your Transcript. In this case, you will neither receive the extra ECTS from the exam nor a grade. However, the failed exam is separate from the classes you took as part of the module. If you have received the signatures for your classes on your SprachLit CC, then you still receive the ECTS for these classes. Thus, they will count like single classes without grades.
Exam Accommodation
If you would like to apply for exam accommodation, please let us know as soon as possible. We will help you with the application.
►► Watch our Info Video - How to register for exams?
► Please keep in mind that the date of the recording was January 10, 2024. (Information provided by our colleague Annika)
► The exam period and registration period will be different for you in WiSe 24/25.
► Also our SprachLit CC form looks a bit different know, as you know. Use your SprachLit CC as a guideline for finding the correct module and exam type/lecturer. If you take single classes and didn't write down the module number/name on your SprachLit CC, please look them up again via AGNES and our Study Guides.
► The email addresses of the examination offices are now different. Please use the infos/link provided on our website.
► The steps on AGNES are the same. But for other infos please double check with the ones on our website: Information for your mobility at HU - At the End.
► Info Session on Exam Registration: Zoom Recording (January 10, 2024) (Password: a?WWsB8S)
►► January 13, 2025: Q&A Session - Exam Registration
► Time: 13:45 - 14:15 pm
► Zoom Link: https://hu-berlin.zoom-x.de/j/69911908494
► If you have any questions regarding the exam registration, join the meeting and ask us.
► Before our Q&A session we advise you to read the information on our website, watch our info video from January 10, 2024 and try to register for your exams on AGNES.
2. Signed SprachLit CC + Exam Statement and Transcript of Records
For WiSe 2024/25: THE DEADLINE TO UPLOAD YOUR SIGNED SPRACHLIT CC + EXAM STATEMENT IS MARCH 1st, 2025.
The Transcript is not created automatically. Thus, if you do not hand in the signed SprachLit CC + Exam Statement (see below), you will not receive a Transcript from us.
Please also note that creating your Transcript will take some time since it depends on several departments at HU.
You will receive your Transcript of Records after the end of your stay. The document confirms your ECTS and grades at the Faculty of Language, Literature and Humanities.
Please note that the Transcript you will receive from us only shows classes from the Faculty of Language, Literature and Humanities as well as üWP courses.
Second course of study at another faculty, Berlin Perspectives or Language Courses at the Language Centre
If you are also enrolled in a second course of study at another faculty, you may receive an extra Transcript from the faculty - please contact the Erasmus+ coordinator of the respective faculty if you have any questions. For Berlin Perspectives or language courses at the Language Centre, you will receive a confirmation of your ECTS and grade directly from the lecturers, which you have to send yourself to your home university for crediting, as these classes will not appear on our Transcript. Thus, in that case, your home university will receive an official Transcript from us (with your ECTS/grades from our Faculty + üWP) and the official certificates from your Berlin Perspectives and Languages Courses forwarded by you.
How to receive your Transcript of Records
The following instructions refer only to Incoming students at the Faculty of Language, Literature and Humanities:
- For each individual class at our faculty, you must confirm with the instructor's signature that you have passed it and will receive the ECTS. For this purpose, please use your SprachLit CC. If necessary, update the information on your SprachLit CC before getting the signatures. (For example, please check the ECTS/LP, name of Intructor, module/course title.)
- Getting instructors signatures: Either digitally or in person.
- All signatures must be on ONE SprachLit CC!!
- For lectures (Vorlesungen), you can sign them yourself (except for classes at the Institute of Romance Studies, where lectures are also signed by the lecturers!).
- Print your SprachLit CC to get signatures in person: Bring your complete SprachLit CC to the last session of your class (or the one before that) so that the lecturers can sign them.
- Remember to scan your SprachLit CC after you received all signatures and save it as a PDF file.
- If you cannot get signatures in person or prefer digital in general: Send your complete SprachLit CC to each instructor individually to get their digital signatures.
- >> So it might take some time to get all signatures on the same document.
- Always check that the signatures are on the correct lines.
- Fill out the Exam Statement and sign it yourself.
- You can find the template of the Exam Statement here.
- Even if you don't take any exams you still have to fill out and sign the exam statement!
- Once all courses on your SprachLit CC are signed and you did fill out/sign your exam statement, please upload the documents as PDF files at the following link:
Upload Link Signed SprachLit CC + Exam Statement: https://box.hu-berlin.de/u/d/625ee95890a248be8e28/https://box.hu-berlin.de/u/d/625ee95890a248be8e28/https://box.hu-berlin.de/u/d/625ee95890a248be8e28/
https://box.hu-berlin.de/u/d/47731b528c8d4c1c9b95/
Deadline for Upload: March 1st, 2025
- Name your PDF files as follows:
- Last Name_First Name_SignedSprachlitCC_WiSe24-25.pdf (Example: Asmus_Saskia_SignedSprachlitCC_WiSe24-25.pdf)
- Last Name_First Name_ExamStatement_WiSe24-25.pdf
- if you have to uplaod a updated version of your Sprachlit CC/exam statement, please add "_NEW" at the end of you file name
IMPORTANT:
- You should already have your SprachLit CC ready from the beginning of the semester. Before getting signatures please check if all info/courses/exams are correct on your SprachLit CC.
- You can find the templates of Exam Statement (and SprachLit CC) on our website under "Templates and Links".
- You don’t receive a confirmation after uploading your file! The upload was successful if the file name and “Hochgeladen” (uploaded) are displayed at the bottom of the box.
- If there are changes regarding your exams after the deadline, please let us know via email.
For scanning you can use an appropriate app and for merging PDF files you can use free online tools.
There is no extra confirmation after uploading. If you have made a mistake, please upload it again with the title Last Name_First Name_Signed SprachlitCC_WiSe24-25_NEW.
THE DEADLINE TO UPLOAD YOUR SIGNED SPRACHLIT CC + EXAM STATEMENT IS MARCH 1st, 2025.
Once everything has been confirmed and your grades are in (if you are taking exams), the exams office will create the Transcript of Records. This will then be forwarded to us and we will email it to you and your home university. Please note that this may take some time, as we also have to wait for your grades. This means, especially if you are writing term papers, this may take longer. Please do not ask us if your grades are already available. We do not have access to your grades. Please contact your instructors directly.
► IMPORTANT: You can only receive your Transcript if you upload the signed SprachLit CC + Exam Statement completely and correctly. If you do not do this, you will not be able to receive your Transcript.
If you need your Transcript by a certain date
Please upload your signed SprachLit CC + Exam Statement as soon as possible. Then please ask your instructors if they can correct your exams by a certain date. If that works out, please email us with the date you need the ToR by. Please allow enough time between grading and your deadline, as processing your SprachLit CC + Exam Statement and creating the Transcript also takes some time (depending on the availability of the exam offices).
►If you have any questions or problems regarding the Signed SprachLit CC, Exam Statement or Transcript of Records, please always contact us first and not the examination offices!
3. Learning Agreement "After" and Certificate of Departure
Please note that you receive both documents from your home university to fill out and not from us.
Learning Agreement "After the Mobility"
For some mobilities a Learning Agreement "After" is required. You can only fill it out after you have received your Transcript since you must list all of the classes/modules you passed as well as your grades. Then you can send it to us and we can sign it digitally.
If you need a preliminary Learning Agreement "After"
If you need a preliminary Learning Agreement "After" to receive your grant, please let us know. Please note that you must have uploaded your signed Arbeitsnachweise + Exam Statement so that we can sign it. Fill out the table with all of the classes you have received a signature for and put “pending” if you took and exam but the grades are not yet in. Send us your filled out LA "After" via e-mail. Once your grades are in, we can also sign a final LA “After” if you need it.
Certificate of Departure
If your home university requires you to fill out a Certificate of Departure (or Certificate of Stay/Attendance), please send us the document with all of your personal information put in. Please put the date of our first in-person orientation event as start date. As end date, put the date of your last in-person exam (term papers do not count here). Then send it to us via e-mail so that we can sign it.